These are the five best Scribe competitors currently on the market! Each of these Scribe alternatives has great process documentation features, but might be a better fit for your organization.
Looking for the best Scribe alternatives to simplify your process documentation?
You’re gonna want to keep reading — the solution may hide somewhere between these lines!
While Scribehow is a well-loved and popular tool for a reason, capturing workflows and creating step-by-step guides in a professional way, it comes with certain limitations.
As the users report on G2:
- UX could be a lot better, and the learning curve is especially steep for new users.
- The free plan leaves much to be desired: although useful to test the waters, there's almost no way to customize the materials, and there's no sensitive data redaction.
- The desktop app is reserved for Pro and Enterprise plans only, and all team members need to share the same plan. Advanced features like team collaboration or custom branding are available in higher Scribehow pricing tiers in general.
The five top-rated Scribe competitors we'll show you here mitigate some of these issues. While these other tools aren't the same as Scribe and may have different or more advanced features, you may end up with a more flexible way to document processes, create training materials and/or improve employee onboarding — without the extras that glitch and overload your RAM.
The 5 best Scribe alternatives & competitors to check out
Our top 5 contenders are:
- MagicHow: a hassle-free documentation process completed in 3 clicks, adaptable to all workflows and budgets
- Process Street: a checklist-driven process documentation software built for recurring workflows
- Tango: captures workflows in the background—so you can document processes without missing a beat 💃
- FlowShare: automatically creates step-by-step guides with annotated screenshots from your screen activity
- Trainual: a knowledge transfer and user onboarding platform that combines training and onboarding content and process documentation
Each of these is a suitable alternative, but only you know what works best — keep reading to see how they differ.
MagicHow
MagicHow is a browser extension (Chrome, Safari, Firefox or Edge) and desktop app that reduces process documentation to just a few clicks: it helps you instantly turn complex SOPs and materials into clear, visual step-by-step guides.
Here's how it works:
- Press “record,” and MagicHow will start capturing your screen actions, using AI-powered automation to break the workflow into individual steps that are more digestible and easy to follow.
- The documentation tool then compiles these steps into a clean visual guide, complete with annotated screenshots and auto-generated descriptions. This makes it especially useful for training and onboarding process, documenting internal processes, or creating how-to guides for tools your team already uses.
- Fine-tune your guide after recording, if necessary: you can blur sensitive data, crop images, add your brand logo, and adjust fonts or colors to match your company’s style. You can also edit step titles, rewrite descriptions, merge or rearrange slides. Unlike Scribehow, you can insert smaller, pre-made guides into new documents you're making: this saves time on creating process documentation guides that share the same steps, or just need a few tweaks.
Once you're done, MagicHow offers multiple export options; you can:
- Share the guide via direct link
- Download it as a PDF
- Copy the guide in HTML or Markdown
- Embed it into existing software like Notion, Confluence, Webflow, Zendesk, and more
MagicHow doesn't require deep technical expertise and it’s particularly handy for:
- Employee onboarding and training
- Creating internal SOPs
- Delivering visual guides to external contributors and freelancers
- Customer onboarding
Features
- AI-powered step detection – Automatically captures and segments your workflow into logical steps as you perform the task.
- Smart screenshot editing – Edit each step with tools to blur sensitive info, crop images, add text, or apply brand styles.
- Multi-platform support – Works as a browser extension (Chrome, Firefox, Edge, Safari) and desktop app for documenting any software.
- Flexible export options – Share guides via link, PDF, HTML, Markdown, or embed them into tools like Notion and Confluence.
- Customizable instructions – Add or edit step titles, descriptions, and re-order slides to create clear and tailored documentation.
Pricing
- Starter (Free) — Always-free browser-only planfor up to 25 workspace members, 3 projects, and 10 guides; includes real-time collaborative editing, shareable links, PDFs, embeds, and unlimited guide blocks
- Advanced Personal ($12.50/mo per seat – monthly) — Unlimited guides and workspace members for up to 18 projects; includes browser + desktop recording, blurs sensitive info, screenshot editing, HTML/Markdown export, branding, and advanced permissions
- Advanced Team ($50/mo for 5 seats; $10/mo per additional seat) — Designed for collaborative teams, with unlimited workspace and project members, 10 free view-only seats, all Advanced Personal features + project-level access controls
- Enterprise plan(Custom pricing) — Ideal for large organizations, with all Advanced Team features plus SAML SSO, custom exports & permissions, and a dedicated account manager
See also:
Process Street
Process Street is a process documentation and workflow automation platform that helps businesses document, run and optimize recurring procedures. It's especially popular for creating and managing employee onboarding, client onboarding, standard operating procedures (SOPs), and other team-wide workflow processes.
Teams can build structured workflows with a drag-and-drop editor that include:
- Step-by-step instructions
- Rich media (images, videos, file attachments)
- Form fields for data collection.
Tasks can be assigned to team members, automated using Zapier or native integrations, and tracked in real time. You can also embed video recordings, use AI-powered suggestions, and build customizable templates for repeatable processes. For teams focused on compliance, the software offers audit trails, role-based access controls, and advanced reporting to track task completion and maintain accountability.
Features
- Role-based access: Various access options for different user roles like admin, member or guest
- Notification system: Keeps team members up-to-date
- Conditional logic functionality: As for the unique features, the platform supports conditional logic, so you can create dynamic workflows that adapt based on user input
- Integration with multiple apps like Google Sheets, Gmail, Slack, Salesforce and Zapier
Pricing
- Startup: $100 monthly for unlimited workflows and pages, five members and ten guests
- Pro: $415 monthly, including up to 12,500 data record sets and brand colors
- Enterprise: $1,660 monthly, including enterprise grid for Slack and workflow setup and integration services
See also: Process Street alternatives
Tango
Tango is a process documentation software that automatically captures your screen activity and turns it into step-by-step guides. It's especially valuable in sales enablement, where reps need fast access to visual how-to playbooks, CRM instructions, or onboarding materials for new tools.
With the Tango Chrome extension or desktop app, you can document any digital process while you work. As you click through a workflow, Tango records your actions in the background and instantly generates a visual guide.
Tango is particularly helpful for sales teams who regularly switch tools, need to onboard new hires quickly, or want to share clear documentation with prospects or create product walkthroughs for new customers. From showing how to update CRM entries to building product tutorials, Tango’s interactive walkthroughs ensure everyone stays aligned with:
- Sales training materials
- Customer support docs
- Knowledge base articles
- Internal SOPs
The platform also supports easy editing and customization, allowing users to add arrows, shapes, freehand drawings, or blur sensitive data automatically. Completed guides can be embedded into tools like Notion, Google Docs, Zendesk, and Slack, or exported to PDF and Microsoft Word.
Features
- User-friendly interface – Simple browser or desktop extension
- Guide customization – Add highlights, annotations, shapes, and freehand notes to call out key steps
- Smart blur – Automatically detects and blurs sensitive data in screenshots during capture
- Interactive sharing – Instantly share visual documentation via link, embed, or export formats
- Multi-app integrations – Works with tools like Slack, Notion, Zendesk, Google Docs, Dropbox, and more
Pricing
- Free – Up to 25 workflows with browser-only capture, basic editing, and limited export options
- Pro – $16/user/month with desktop capture, unlimited workflows, and enhanced editing features
- Enterprise – Custom pricing with advanced admin tools, analytics, and security options
See also: Tango alternative options
FlowShare
FlowShare is a Windows-based process documentation tool that captures on-screen actions step by step. Designed for teams who frequently work on desktops rather than browsers, FlowShare is a strong choice for IT documentation, HR onboarding, and creating clear, repeatable guides for internal software training.
FlowShare is desktop-first and ideal for documenting offline processes (its standout feature among the top Scribe alternatives!) or internal systems that aren't cloud-based, making it an excellent fit for technical workflows, standard operating procedures (SOPs), or guiding new employees through complex legacy software.
FlowShare records every click, keystroke, and window transition, automatically generating written instructions paired with screenshots. This way, you can quickly build detailed documentation for customer support teams, internal knowledge sharing, or employee training. Documenting processes is easy and without interruptions.
You can enrich each guide by editing or deleting steps, adding custom instructions, and applying corporate branding such as logos, fonts, and color schemes. FlowShare also supports bulk blur functionality, helping you protect sensitive information by identifying and obscuring recurring visual elements across multiple steps.
FlowShare is particularly useful for teams that need a process documentation software with local storage, multi-language support, and compatibility with a wide range of existing tools. It integrates with platforms like Confluence, Guru, KnowHow, Synthesia, and WordPress, allowing for easy content publishing and centralized access.
Features
- Automatic workflow capture — Records each action you take and turns it into a ready-to-edit step-by-step guide
- Editable steps — Modify or enrich any step by adding context, extra detail, or deleting unnecessary parts
- Custom branding — Export guides that reflect your organization’s look and feel with templates and style presets
- Bulk blur tool — Automatically detects and blurs selected screen elements throughout the entire guide
- Desktop-friendly integrations — Compatible with documentation and knowledge base tools like Confluence, KnowHow, Synthesia, and more
Pricing
- Express – $21/month per workspace with unlimited guide capture and sharing
- Professional – $32–$40/month per workspace, includes branding, templates, and advanced customization options
- Enterprise – Custom pricing with multi-language options, custom integrations, and team support
Trainual
Trainual is a cloud-based process documentation tool built for growing businesses that want to organize their business processes, document internal knowledge and deliver consistent training and onboarding experiences.
Instead of screen recording actions in real time, Trainual helps teams build structured workflow playbooks by writing out procedures, policies, and step-by-step guides using flexible templates.
It’s a particularly strong fit for small to mid-sized businesses looking to scale efficiently, reduce repetitive tasks, and ensure team alignment. With customizable templates, managers can document everything from HR policies and SOPs to sales training materials and company how-to guides—without needing technical expertise.
Trainual doesn’t rely on automatic screenshot capture; instead, it provides a more editorial approach, ideal for teams that want full control over their training materials. Its AI writing assistant also helps users write faster by suggesting content based on the topic.
The platform supports dynamic org charts, and user onboarding advanced features that allow you to assign, track, and quiz team members on specific content.
With integrations into tools like Asana, Loom, Zapier, Google Docs, QuickBooks, and Basecamp, Trainual fits easily into your existing software stack and supports workflow automation for recurring training and process updates.
Features
- Structured documentation — Build a centralized knowledge base with step-by-step instructions, policies, and how-to guides
- AI-powered content creation — Use AI powered platform to generate documentation drafts quickly and fill content gaps
- Custom branding & styling — Reflect your brand with personalized fonts, colors, and logos
- Dynamic org charts — Map out team structures and connect roles to responsibilities and processes
- Progress tracking & quizzes — Monitor completion and reinforce training with built-in assessments
Pricing
- Small Business — $250/month for teams of 1–50, includes core documentation and training features
- Growth Business — $600/month for teams of 51–250, with advanced permissions and analytics
- Unlimited — Custom for unlimited users and access to all features and integrations
Scribe alternatives & competitors: Comparison table
Scribe alternatives & competitors: Selection criteria
How do you decide which of the Scribe alternatives is right for your team?
Here are the key criteria we used to compare tools—and ones you should consider before making a choice:
- Ease of use – Since Scribe focuses on simplicity and doesn’t require technical skills, the best alternatives should also offer an intuitive interface and minimal learning curve, especially for new users.
- Customization options – A solid Scribe competitor should allow for flexible editing, like cropping screenshots, redacting sensitive data, or applying custom branding. These are considered essential features, and they often appear only in Scribe's higher-tier plans.
- Compatibility – We prioritized tools that integrate smoothly with existing software, allowing teams to embed guides or export content directly into popular platforms like Notion, Confluence, or Google Docs.
- Pricing & value – Scribe’s free plan is limited, so we looked for options that offer more comprehensive tools and better value for money, whether you're building interactive tutorials, writing how-to guides, or aiming to create product demos for internal or external users.
Conclusion
After comparing the top Scribehow alternatives, it's clear there’s no one-size-fits-all: your ideal tool depends on how you train your team, document processes and support ongoing learning.
If you’re looking for a solution that’s fast, flexible, and designed to keep things simple, MagicHow is worth testing — and it's free to do so! Create polished step-by-step guides in minutes, and upgrade whenever you’re ready for more power, more features, and even less hassle.
🚀 Get started with MagicHow’s free plan today!
